Chatbots for Call Centers

Chatbot technology used to consist of canned responses to predefined questions or FAQs, but with the expansion of natural language processing (NLP) they have now become much more.  Today, the term “chatbot” refers to any automated response bot for any channel including voice.  Leveraging NLP and machine learning you now have access to tools that can do both textual and speech based automated responses. These responses can be triggered anything from traditional rule-based systems to cutting-edge artificial intelligence (AI).

How Chatbots Benefit Your Call Center

Chatbots can be used to reduce costs by handling basic user questions and performing simple activities such as password reset initiations. Used in conjunction with other tools, they can help drive better responses from your agents. 


Cost Reduction in Handled Contact Channels


of all communications handled by a bot


cases handled without any human intervention


decrease in AHT

Call Center Chatbots and AI (Artificial Intelligence)

Many companies boast about their AI-driven chatbot systems, but in come cases this is an exaggeration or even misrepresentation of their actual capabilities. If they are leveraging rule-based mechanisms for response without a machine learning element, they are not truly utilizing AI. 

Considerations when Selecting a Chatbot for Your Call Center

You must take a serious look at what you want to automate today – and what your plans are for the future. If you are certain that a simple chat interface is the only automation solution you will need, you can usually make due with a lower-cost provider that specializes in that single interaction. However, if you have plans to expand your bot capabilities beyond that, you’ll want to explore solutions designed to provide automated responses in an omni-channel environment. 

Some things to consider as you evaluate your chatbot options:

  • Where does your bot training data exist today? Is it in a KB (Knowledge base) or does it exist primarily in the personal knowledge and experience of your agents?
  • What channels will you be looking to implement?
  • Is your goal to deploy bots that simply reduce agent contacts, or are you also looking to assist your agents in their activities?
  • What is a realistic timeline for your organization to implement bot technologies?

Call Center Chatbot Vendors

Chatbot technology is extremely varied – from simple chat interface responses to fully AI-empowered omni-channel solutions. Selecting the right vendor starts with understanding your business goals and identifying how chatbot technology can move you toward them.

Licensing models are varied as well. Due to the wide range of actions performed and complexity of use, you will find that pricing has not yet been standardized in this vertical.

The landscape is rapidly evolving, with new technologies being integrated into the current system providers as white label solutions while new players are fighting for the market share. Don’t be intimidated, because we can help you cut through the noise and get straight into the discussions with the shortlisted vendors.

Interested in Call Center Chatbot Software?

We will simplify your selection process at no cost to you! Our experts remove the guesswork and find the right solution for your needs.

Our process is simple:

1) Discovery Process

We will go through a needs analysis that will uncover the fundamental enhancements that will foster success
for your business.

2) Deep Dive

A further deep dive is critical to dissect the key technology requirements to inform recommendations that will
drive your business forward.

3) Recommendation

We consider your current challenges and future contact center goals to deliver an in-depth solution proposal.

4) Review

Review and refine recommendations to ensure technology solutions simplify your business processes and drive profitability.

5) Introductions

We introduce you to the technology teams and facilitate the building of a mutually beneficial relationship and fair proposals.

6) Implementation

Select the right vendor(s) and execute implementation in tandem with our consultative guidance along the way.

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